If you let out a property with gas appliances, gas safety is one of your few non-negotiable legal duties as a landlord. The rules are straightforward, but the penalties for ignoring them aren't. Here's the plain-English version we give every new landlord client.
The core duty
Every gas appliance and flue you provide must be checked for safety at least every 12 months by a Gas Safe registered engineer. The record of that check is what everyone calls the CP12 — the landlord gas safety record.
The 28-day rule
Existing tenants must receive a copy of the new record within 28 days of the check. New tenants must be given it before they move in. Email counts if the tenant has agreed to receive documents that way; either way, keep evidence you provided it.
The renewal window worth knowing
You can have the annual check done up to two months before the current record expires and keep the original expiry date — the same principle as an MOT. Smart landlords renew early in that window, which removes the annual scramble and the risk of an expired certificate between tenancies.
What the check covers — and doesn't
The engineer checks each appliance for gas tightness, correct pressure and burning, adequate ventilation and safe flueing. It covers appliances you provide; a tenant's own gas cooker isn't yours to certify, though the flue and pipework serving it still are. A CP12 is also not a boiler service — combining both on one visit is the efficient way to cover safety and reliability together.
Record keeping and access
Keep each record for at least two years (longer is wise). If a tenant refuses access, you must show you took reasonable steps — written requests, offered appointments, kept copies. A good engineer helps here by offering flexible slots and documenting attempts.
Heatpoint Solutions handles CP12s across Sutton Coldfield, Erdington, Kingstanding and Walsall — £75, or £140 combined with a boiler service, with same-day digital certificates and free renewal reminders. Portfolio and agent rates available on 0121 630 1973.